Tenant protection has been a high profile cause for the Scottish Executive. There are now a range of statutory standards. Landlords have to register themselves, but Cairn’s core initial and ongoing service will ensure standards are met.
All private landlords must apply for registration to the local authority covering the area where their property is located. The local authority must be satisfied that each landlord is a fit and proper person to let property. The system will make sure that all landlords are accountable for minimum standards. It will allow tenant and neighbours to identify and contact landlords of private rented property.
All letting agents must also be registered in a similar way and for similar reasons. If a Landlord appoints an agent, the local authority must be told. Simply provide the agent’s registration number. Cairn’s are as follows:
The Repairing Standard
Each property must meet a minimum physical standard throughout the whole period of any lease. Primarily the property must be wind and watertight and in all other respects fit for individuals to live in. It must be connected to mains water and electricity and fixtures (internal and external), fittings and furnishings must be in a reasonable state of repair. Fire safety standards also apply. Chapter 4 of the Housing (Scotland) Act 2006 gives full information.
Implementing the Standard
If tenants feel their landlord has failed to respond to requests for a repair, they can contact the Private Rented Housing Committee. The tenant must have given the landlord notice that the repair is needed and a reasonable time to carry out the repair, which can vary depending on the nature of the repair. If the landlord fails to carry out the work, the Committee can order the landlord to do it.
For more information, try www.prhpscotland.gov.uk
Overseas Landlord Tax Exemption
If you are living outside the UK, you must apply for tax exemption on the rental income from property in the UK. Cairn are legally obliged to deduct tax from the rental income until an exemption certificate has been received. Certificates are personal and not property related, so each owner or joint owner of the property must have a separate certificate.
If you are completing an NRL1 form the Cairn details you need are:
Address: 34 Gibson Street, Glasgow G12 8NX
HMO (Houses in Mulitple Occupancy) Licence
See our specialist section on HMO properties. The Landlord and each property must each have an HMO licence, and a more detailed set of standards apply. HMO properties are larger properties let to three or more families or unconnected persons. Cairn’s service and recognised expertise ensure this more complex investment remains highly profitable.
The Scottish Executive’s own information page gives the statutory standards. Scottish Executive: A Guide for Landlords
The Housing (Scotland) Act 2004 requires adequate provision for the detection of fire. Smoke alarms – You can install tamper proof long-life lithium battery alarms or mains-wired alarms (expiry dates are required)
- One smoke alarm installed in the room most frequently used for general daytime living purposes.
- One smoke alarm in every circulation space on each storey, such as hallways and landings.
- One heat alarm installed in every kitchen.
All alarms should be ceiling mounted and interlinked. There is also a requirement for carbon monoxide detectors to be fitted where there is a carbon-fuelled appliance (such as boilers, fires (including open fires), heaters and stoves) or a flue.
Electrical Appliances and Equipment (EICR & PAT)
A new duty to carry out electrical safety inspections came into force in 2015. There are two parts to the electrical safety inspection, (1, EICR) an inspection of installations, fixtures and fittings and (2, PAT) a record of testing of appliances provided by the landlord, for more information here
Furniture and Furnishings
The Furniture and Furnishings (Fire Safety) Regulations 1988 as amended provide that specified items supplied in the letting of residential property must meet minimum fire resistant standards. The regulations apply to all upholstered furniture including beds and headboards and other soft furnishings including bedding. Cairn can advise on specific items. Antiques and other older items made prior to 1950 are excluded. Cairn can work with clients on a risk assessment if necessary. Items bought from a reputable supplier since March 1990 are likely to comply. In practice, items which comply are likely to have a suitable permanent label attached. If you are in any doubt, please contact the manufacturer.
The Gas Safety (Installation and Use) Regulations 1994 require that gas appliances are properly installed and maintained in a safe condition so as to avoid the risk of carbon monoxide poising. It is the responsibility of landlords to ensure that ALL gas appliances and gas installation pipe work owned by them are checked for safety at least once a year by a Gas Safe registered engineer. In addition accurate records of the safety inspections and any work carried out must be kept. The current safety record must be available for any tenant prior to taking occupation of the property as part of the Tenant Information Pack. www.gassaferegister.co.uk
Energy Performance Certificate
From January 2012, landlords must have a current Energy Performance Certificate (EPC) available to the tenant and the agent whilst a property is being marketed for rent. Each EPC is current for 10 years.
The Health and Safety Executive has issued new Legionnaires’ disease guidelines, which will apply to hot water systems in private residential properties. Responsibility will lie with landlords. For more information, please look at http://www.hse.gov.uk/legionnaires
Tenancy Deposit Schemes (Scotland) Regulations 2011 brought into practice guidelines laid down in the Housing (Scotland) Act 2006 to ensure deposits are held, administered and returned fairly. All landlords must now put rent deposits into a recognised third party trust scheme. Cairn uses Safedeposits Scotland.
A Burke - Tenant
As 3 final year students in our early twenties who moved to Glasgow to complete our studies, we have received consistently excellent service throughout our year with Cairn. The original application and administration processes were smooth and easily completed, with consistent support given to myself and my flatmates, who were all in different countries at this point. Collecting the keys and moving into the property was easy and we quickly settled in to our flat.
M Coulston - Tenant
I couldn't recommend Cairn enough. Myself and my friend are student nurses and needed to find a place to rent within a short period of time due to the outbreak. It was already a stressful time for us but Heather at Cairn was super helpful and went above and beyond to help us find a place to stay.
Being a first time renter I had lots of questions and Heather was so patient and understanding and never made me feel stupid for asking. She was very prompt at replying to emails and getting things organised for us.
We are so thankful to Heather for assisting us with our move and her continued support as renters with Cairn, she is a true asset to their team.
K Brown - Tenant
I recently rented a flat with Cairn. I was very impressed by the whole process, very smooth and professional.
Sally, who dealt with my move in was extremely helpful throughout and replied to any queries I had quickly.
B Brimley - Tenant
I'd just like to make clear that over the last 6 months or so I have enormously benefited from your professional service. You have been fantastic in communicating and ensuring Landlord and Tenant harmony. I'd like to thank you for this, and look forward to continuing to work with you.
Richard - Landlord
I am really pleased with Cairn's investment advice and the management of my properties.
Graham.F - Landlord
Cairn Letting have been very helpful in the managing of my property. Quick and efficient, would highly recommend!
J Clark - Investor
I recently had some problems with my current agent and I called Cairn to arrange a viewing for one of their properties. After chatting with the agent she was able to advise and keep me right on how to handle my current situation and my rights as a tenant and gave me more confidence to move forward. Cairn are a professional, straight forward agency from my experience.
L Munro - Tenant
Recently rented from Cairn, everything that has been reported has been dealt with straight away and repaired within a decent timescale. My property manager has always been on hand to help, no complaints and would recommend.
C Frankland - Tenant
Recently rented with Cairn. They seem to be happy to help with all matters. I had a leak coming from above and the property manager came out, assessed the situation/damage and repairs carried out quickly and professionally to a great standard. Went above and beyond.
C Cramm - Tenant
Have sold properties twice through Cairn and delighted with the service provided on both occasions and in this instance by Sheena. Would certainly recommend.
A Keir - Investor
I have recently purchased a small flat and my contact with the agency kept me up-to-date with developments and her communication skills are second to none (my solicitor said so too). Buying a property can be stressful but she managed to streamline the whole process. Thanks for making it as easy as possible.
A Oakley– home buyer
Cairn Estate and Letting Agency had helped me to rent out my property within a very short time. Always diligent and enthusiastic, they kept me updated of the progress regularly. Moreover was able to provide backup plan when things were not working out. Also very responsive. As an overseas investor, this really gives me a peace of mind. I highly recommend Cairn Estate to all landlords looking for tenants in Glasgow.
Y Yin - Landlord
Cairn have been managing our student lets for the last three years. Being new to the market we needed guidance through all the statutory requirements, and wanted a reliable, responsive team. Our present property manager has as been excellent in this respect, as has their HMO advisor. Would recommend to other prospective landlords.