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Careers
Why join Cairn ?
The key to Cairn’s success is its people and its commitment to high quality and personal customer service. There are lots of opportunities within Cairn, from working within letting, estate agency, property investment or development. From maintenance to finance, property management to viewing agent.
If you share a commitment to personal service and professionalism and are keen to develop your expertise in property please contact jillian@cairnestateagency.com
Cairn pride ourselves with a robust training programme in association with Letwell and ARLA to ensure our staff are continually developing and keeping up-to-date with the current legislation.
In addition we run quarterly training courses with key note speakers such as Elspeth Boyle from Landlord Accreditation Scotland and various surveyors and property professionals.
Current Vacancies
Ideal candidate must have minimum 2 years letting experience, knowledge of HMO procedures advantageous. Highly organised polished individual with drive and ambition for genuine career prospects. We will ensure that you are fully trained in both ARLA and Letwell. Permanent post working Monday to Friday 8.45-5pm, one day hybrid available, we offer competitive salary with access to shared company pool cars, uncapped bonus, adhoc monetary competitions and pension benefits. Staff discounts and wellness package. Exciting career prospects and a fun place to work where no two days are the same.
Reporting to Office Manager your role is to manage a portfolio of rental properties around Glasgow.
Liaising with tenants and landlords in a professional friendly manner.
Marketing rental properties on various property portals.
Undertake check in's and check outs and quarterly inspections.
Lease execution and all related paperwork utilising SME Professional.
Liaising with inhouse maintenance department regarding repairs and maintenance.
Regular landlord updates, networking, ensuring landlord and tenant have smooth tenancy.
Adhoc office duties
CV's in confidence to jillian@cairnestateagency.com
Property Manager based at our Portobello office in Edinburgh.
Ideal candidate must have minimum 2 years letting experience, knowledge of HMO procedures advantageous. Highly organised polished individual with drive and ambition for genuine career prospects. We will ensure that you are fully trained in both ARLA and Letwell. Permanent post working Monday to Friday 8.45-5pm we offer competitive salary, uncapped bonus with access to shared company pool cars, adhoc monetary competitions and pension benefits, private medical insurance after three years service, sabbatical opportunities, Staff discounts and wellness package. Exciting career prospects and a fun place to work where no two days are the same.
Your role is to manage a portfolio of rental properties around Edinburgh.
Liaising with tenants and landlords in a professional friendly manner.
Marketing rental properties on various property portals.
Undertake check in's and check outs and quarterly inspections.
Lease execution and all related paperwork utilising SME Professional.
Liaising with inhouse maintenance department regarding repairs and maintenance.
Regular landlord updates, networking, ensuring landlord and tenant have smooth tenancy.
Adhoc office duties
CV's in confidence to jillian@cairnestateagency.com
Read & scroll through our latest property testimonials here:
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Legislation
Scotland Landlord Legislation Updates – What to Expect in 2026
Scotland Landlord Legislation Updates – What to Expect in 2026 As 2026 approaches, Scottish landlords must prepare for key changes in property legislation that will impact the way they manage their rental properties. Staying informed about these updates is crucial for compliance and ensuring a smooth transition into the new regulatory environment. Here’s what landlords need to know and how to stay ahead. New Energy Efficiency Standards Energy efficiency remains a top priority in Scotland’s drive toward sustainability. Minimum EPC Ratings: From 2026, all rental properties must meet a minimum Energy Performance Certificate (EPC) rating of C. Landlords should begin upgrading insulation, windows, and heating systems to meet these requirements. Funding Options: Check for government grants and incentives like the Home Energy Scotland Loan to assist with energy-efficient upgrades. By 2026, all rental properties in Scotland are expected to meet a minimum EPC rating of C under upcoming efficiency standards. Landlords should plan ahead by improving insulation, windows, and heating systems to align with these requirements Changes to Tenancy Regulations Updates to tenancy agreements aim to enhance tenant protections. Improved Notice Periods: Anticipate extended notice periods for landlords ending tenancies, providing tenants with more time to relocate. Rent Controls: Local councils may gain powers to enforce rent caps in high-demand areas. Landlords should review rental prices and assess their profitability under potential caps. HMO Licensing Reforms Changes to Houses in Multiple Occupation (HMO) licences will affect multi-tenant properties. Safety Upgrades: Stricter fire safety requirements, including mandatory fire suppression systems, may be introduced. Renewal Process: The process for renewing HMO licences will include more thorough property inspections, requiring landlords to stay proactive with maintenance. Edinburgh City Council has confirmed plans to inspect a percentage of licensed HMOs, the first round of inspections since before the pandemic. While no major legislative reforms have been announced nationally, landlords should ensure properties remain compliant with all safety and licensing requirements ahead of any upcoming visits. Taxation and Financial Considerations Scotland’s property tax landscape is also expected to evolve. Capital Gains Tax: Anticipated changes may impact landlords selling rental properties, with potential increases in tax rates. Short-Term Let Licensing: New rules for short-term lets will continue to be enforced, requiring compliance with specific licensing and safety standards. Preparing for Compliance Staying compliant with new legislation requires careful planning. Conduct a Property Audit: Regularly review your property portfolio to ensure it meets all safety, energy, and tenancy standards. Seek Expert Advice: Partnering with property management experts like Cairn Estate & Letting Agency can help you navigate complex legislative changes. Stay Updated: Follow updates from trusted sources like the Scottish Government Housing Division. FAQs: Scotland Landlord Legislation for 2026 Q: How do I check my property’s EPC rating? A: You can check or update your property’s EPC through accredited assessors. Visit the Scottish EPC Register for more details. Q: What happens if I don’t comply with new regulations? A: Non-compliance can result in fines, loss of your landlord registration, or legal action. Proactively addressing changes is crucial. Q: Are rent controls guaranteed in all areas? A: Rent controls will be implemented only in designated areas with high demand. Stay informed about developments in your region. Further Reading for Landlords Scotland’s upcoming energy efficiency roadmap includes several important milestones. To help landlords stay ahead of each stage, Cairn has created in-depth guides explaining what to expect: New Energy Efficiency Regulations Coming 2026 – Learn how the new Heat Retention Rating (HRR) system will replace EPCs and what it means for landlords. 1 April 2028 – New Tenancies Must Meet HRR Band C – Understand the first compliance deadline and what steps landlords should take now. 2033 Deadline – All Scottish Rentals Must Reach HRR Band C – Explore the final milestone and how to plan long-term upgrades efficiently. These articles provide practical insights to help you plan improvements, spread costs, and maintain compliance across every key date. Adapting to Scotland’s 2026 landlord legislation updates ensures your properties remain compliant and appealing to tenants. For personalised guidance and support, contact Cairn Estate & Letting Agency today. Stay ahead of Scotland’s landlord legislation updates. Contact Cairn Estate & Letting Agency for expert advice and compliance support.
Legislation
1 April 2028 – New Tenancies Must Meet HRR Band C
1 April 2028 – New Tenancies Must Meet HRR Band C The countdown to Scotland’s new Heat Retention Rating (HRR) standards has begun. From 1 April 2028, landlords will only be able to grant new tenancies if their property achieves HRR Band C or higher. This new rule forms part of Scotland’s wider move toward improving energy efficiency, reducing emissions, and ensuring rented homes are comfortable, warm, and affordable for tenants. Understanding the HRR Standard The HRR, or Heat Retention Rating, is a new way of assessing how well a home retains heat. It will gradually replace the current Energy Performance Certificate (EPC) system used across the UK. While EPCs mainly measure estimated running costs, HRR focuses on how effectively a property keeps heat in once generated. This new approach provides a clearer picture of a home’s actual energy performance and helps landlords and tenants understand where improvements are needed. For landlords, meeting HRR Band C will soon be a legal requirement for new lets, making preparation essential. According to current government guidance, the HRR (Heat Retention Rating) framework is expected to be rolled out across the UK by 2026, gradually replacing EPCs as the main measure of home efficiency. Why the 2028 Deadline Matters The 1 April 2028 milestone is not just a guideline, it’s a firm legal threshold. From that date onwards, landlords cannot grant a new tenancy unless the property meets at least HRR Band C. Properties rated below Band C will be classed as “substandard” and will not meet the minimum letting standard. This could mean delays in finding new tenants, reduced rental income, or potential enforcement action if landlords attempt to let a non-compliant property. The 2028 deadline is designed to encourage early action, giving landlords several years to plan and implement energy upgrades before the rule comes into force. What Landlords Should Do Now Landlords should treat 2028 as the first major checkpoint in Scotland’s energy efficiency roadmap. The final compliance deadline for all properties comes later in 2033, but by preparing now, landlords can spread upgrade costs and avoid disruption when the regulation takes effect. Here are some practical steps to take: Check your current EPC rating: This provides a useful benchmark to understand where your property stands before the HRR system launches. Plan an energy audit: An independent assessment can highlight areas of heat loss and prioritise improvements such as insulation, glazing, or heating systems. Budget and phase upgrades: Consider tackling the biggest efficiency gaps first, such as loft insulation or double glazing, and build from there. Keep records of improvements: Maintaining documentation will help demonstrate compliance and protect you in future inspections. Stay informed: Follow government announcements to keep up to date with any changes, exemptions, or financial support schemes. Expected Costs and Financial Support Regulatory assessments suggest that meeting HRR Band C will involve an average investment of £1,400 to £2,700 per property, depending on the building’s size, structure, and condition. However, landlords can access support through schemes such as Home Energy Scotland, which provides grants and interest-free loans for approved upgrades. To support landlords, a cost cap of around £10,000 per property has been proposed, meaning you will not be expected to exceed that amount. Financial assistance may be available through schemes such as Home Energy Scotland, which provides interest-free loans and grants for approved energy improvements. Common Upgrades to Reach Band C Every property will require different measures to achieve HRR Band C, but the most common improvements include: Upgrading loft, wall, and floor insulation Replacing single glazing with double or triple glazing Draught proofing to minimise heat loss Installing energy-efficient heating systems or heat pumps Enhancing ventilation to maintain indoor air quality Making these changes will not only ensure compliance but can also make your property more appealing to tenants who increasingly value energy-efficient homes. What Happens if You Don’t Comply Failure to meet the HRR Band C requirement by April 2028 means you cannot legally start a new tenancy. Local authorities may impose penalties for non-compliance, and continued failure could affect your landlord registration. For landlords with multiple properties, this may require careful planning and phased upgrades to ensure each property reaches the required standard before it can be re-let. FAQs: HRR Band C Compliance for 2028 Q: Will existing tenants be affected in 2028?A: No. The 2028 rule applies only to new tenancies. Existing tenancies have until the 2033 deadline to comply. Q: Can I still renew a tenancy agreement if my property is below Band C?A: Renewing a tenancy is generally treated as a continuation, but creating a brand-new tenancy for a new tenant will not be permitted unless the property meets HRR Band C. Q: How long will the new HRR assessment last?A: Like EPCs, HRR certificates are expected to remain valid for ten years, though landlords should reassess after major property upgrades. Q: Will there be exemptions?A: Some properties, such as listed buildings or those with structural limitations, may qualify for exemptions. Details will be confirmed in the final legislation. Preparing for a Sustainable Future The introduction of the HRR Band C requirement marks a major turning point for Scotland’s private rented sector. It challenges landlords to invest in their properties now to avoid disruption later. By acting early, you can secure compliance, maintain steady rental income, and provide homes that are both energy efficient and desirable to tenants. For more guidance on preparing your property for the 2028 HRR standard, get in touch with Cairn to speak to our property experts.
Legislation
New Energy Efficiency Regulations Coming 2026
New Energy Efficiency Regulations Coming 2026 The Scottish Government is introducing new energy efficiency regulations that will reshape the way private rented properties are assessed and upgraded. The Scottish Government’s new Heat Retention Rating (HRR) system is set to begin rolling out across Scotland from autumn 2026, marking the first stage of a gradual transition toward full compliance by 2033. For landlords, it signals a clear shift toward higher building standards and more sustainable housing. Introducing the Heat Retention Rating (HRR) The current Energy Performance Certificate (EPC) system, which most landlords will be familiar with, is being reformed. A new measurement, called the Heat Retention Rating (HRR), will be introduced as part of an updated EPC framework. Unlike the existing EPC score, which focuses on estimated running costs, HRR will measure how effectively a property retains heat. This provides a more accurate picture of insulation quality, air tightness, and energy efficiency in practical terms. In other words, it looks less at what you spend and more at how well your property holds warmth. Key Dates to Know Autumn 2026: New EPCs that include the HRR system will begin to roll out across Scotland. 1 April 2028: From this date, landlords will only be able to grant new tenancies if the property meets at least HRR Band C. 31 December 2033 (or 1 April 2033): This marks the final deadline for all tenancies, including existing lets, to comply with a minimum HRR Band C rating. Any property rated below Band C will be classed as “substandard” and will not meet the minimum energy efficiency threshold required for letting under the new system. Why This Change Matters Scotland’s rental market includes a large number of older buildings, many of which struggle with heat loss due to outdated insulation, draughts, or inefficient heating systems. The HRR reforms are designed to encourage long-term investment in the energy performance of these homes, improving living conditions for tenants while reducing carbon emissions across the housing sector. For landlords, this presents both a challenge and an opportunity. Meeting the new standards may involve an initial outlay on upgrades, but the benefits include reduced maintenance costs, improved tenant satisfaction, and stronger long-term property value. Expected Costs and Support The Scottish Government recognises that upgrading properties comes with financial implications. Initial estimates suggest: Average improvement costs are expected to range between £1,400 and £2,700 per property, with funding options available to help spread costs. A cost cap of around £10,000 per property, limiting the maximum spend required Landlords will not be expected to exceed this cap to reach compliance. Support schemes, such as loans and grants through Home Energy Scotland, may help offset costs for eligible improvements. Upgrades That May Be Required Reaching HRR Band C will typically require physical improvements to the building’s structure and heating systems. Common upgrades include: Enhanced wall, floor, and roof insulation Replacing or upgrading windows with modern double glazing Installing efficient heating systems or renewable technologies Draught proofing to minimise heat loss These changes can reduce tenants’ energy bills, create a more comfortable environment, and ensure properties remain competitive in a tighter regulatory landscape. Steps Landlords Should Take Now Although the first key date is still ahead, early preparation is essential. Landlords are encouraged to: Review their property’s current EPC rating and understand its weaknesses Commission a professional inspection to identify improvement areas Budget for upgrades in advance of 2028 Keep clear records of all improvement works, certificates, and correspondence Monitor updates from official government sources for finalised requirements Planning ahead can prevent last-minute costs or disruption to new lettings once the regulations are enforced. FAQs: New Energy Efficiency Standards in Scotland Q: What is the difference between EPC and HRR?A: The EPC currently measures estimated energy costs, while HRR will focus on how well a property retains heat, providing a more accurate measure of energy efficiency. Q: What happens if I rent out a property below Band C after 2028?A: From April 2028, new tenancies cannot legally be granted for properties below HRR Band C. Landlords who fail to comply could face enforcement action or penalties. Q: Will financial support be available for upgrades?A: Yes. The Scottish Government is expected to continue offering loans and grants through programmes such as Home Energy Scotland to help landlords improve efficiency. Q: How can I check my current EPC rating?A: You can check or update your property’s EPC through an accredited assessor listed on the Scottish EPC Register. Preparing for a More Sustainable Future The move toward HRR Band C is a significant milestone in Scotland’s efforts to improve energy efficiency across the private rental sector. By acting early and planning upgrades strategically, landlords can protect their investments while offering better homes to tenants. For more guidance on preparing your property for upcoming regulations, get in touch with Cairn to speak to our property experts.
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